Hotels distribute shared keys, radios, tablets and work equipment across housekeeping, security, engineering and guest services. CA Flow records these custody events so departments can reconcile what is still outstanding.
A housekeeping manager distributes labeled key sets and radios to team members. Keys may be turned in to a supervisor before going back to security. At the end of the day, operations needs to confirm which items completed the return path.
Identify the responsible team member and record the assigned key set or radio.
Capture the return or transfer when items move back through a manager.
Review which assets have returned to their designated controlled point and which remain outstanding.
Illustrative workflow; actual configuration depends on your operating procedures.
Replace disconnected paper signatures with searchable custody entries.
Maintain accountability when housekeeping, supervisors and security all participate.
Review incomplete returns before the next shift or daily close.
No. It focuses on equipment custody rather than reservations, room assignments or guest billing.
Yes. Individual and group checkout workflows accommodate multiple labeled items.
The custody model supports transfer workflows so responsibility can be recorded as it changes hands.
No. It records custody of keys and devices; it does not encode guest access credentials.
Keys and radios move between housekeeping, security and engineering staff.
Managers need a consistent way to identify items still assigned to employees.
Handwritten logs may not capture every transfer of responsibility.
Here's an example of how a team could use CA Flow. These are illustrative workflows, not customer testimonials or claims about a specific installation.
A shared custody process can make interdepartmental accountability easier while leaving physical key-control policies in place.
CA Flow records custody; it does not physically locate equipment or replace asset purchasing, maintenance or access-control systems.
A station is the designated operational endpoint for checkout, check-in and transfers. Each location includes one station. Authorized managers use the separate Management Portal to search assets, see recorded custody and review exceptions without purchasing a station per manager.
Learn how stations work · View the product screenshot area
CA Flow Cloud starts at $149/month per location or $1,490/year, including unlimited users, unlimited assets and one scanning station. Additional stations cost $49/month each. The one-time implementation fee is $995.
See the full pricing presentation.
See how CA Flow could fit your team's checkout and return workflow.