Security Radio & Equipment Tracking

A day in the operation

Close the gap between radio issue, reassignment and return

Example scenario

A security desk issues two-way radios, access keys and a shared tablet to officers beginning their shift. A replacement officer takes a radio mid-shift, while keys must return to the desk. The supervisor needs a traceable record rather than a handwritten sign-out sheet.

STEP 01Badge in at security desk

Identify the officer and scan each radio, key set or tablet before issuing it.

STEP 02Handle a shift swap

Capture a custody transfer when a relief officer assumes responsibility for shared gear.

STEP 03Reconcile controlled items

Check gear back in and review any outstanding radios or keys as the shift closes.

Illustrative workflow; actual configuration depends on your operating procedures.

Operational impact

What changes for Security & Facilities teams?

Accountability at the desk

Make the security desk a defined custody control point.

A record across relief shifts

Keep a history even when officers hand items to one another.

Focused exception follow-up

Distinguish returned items from equipment still assigned to a person.

Practical questions for Security & Facilities

Can one station handle both radios and keys?

Yes. Different labeled asset types can be issued and returned at a shared station.

Does CA Flow replace an electronic access-control system?

No. It records custody of physical items; it does not grant, revoke or monitor building access permissions.

Can a manager see outstanding equipment without using the desk station?

Yes. The Management Portal is separate from the operational station checkout interface.

How are shift relief transfers captured?

CA Flow supports recording a transfer of responsibility, preserving the custody trail for the item.

Discuss your workflow

The everyday challenge

Where security & facilities equipment handoffs break down

Unrecorded transfers

Radios or key sets may move between guards during post coverage changes.

End-of-watch gaps

Equipment can remain checked out after a guard finishes a shift.

Supervisor visibility

A supervisor needs to know the recorded custodian without interrupting desk operations.

A security and facilities checkout workflow

Here's an example of how a team could use CA Flow. These are illustrative workflows, not customer testimonials or claims about a specific installation.

Desk issueThe officer is identified and their assigned radio or key set is scanned out.

Post changeAny custody transfer is documented when equipment changes hands.

End of watchGear is returned and exceptions remain available to authorized supervisors for follow-up.

Equipment you can put into a custody workflow

Portable two-way radios
Labeled key sets and access devices
Shared incident-response tablets
Portable equipment and response kits

Why it matters

A traceable equipment handoff record supports operational discipline while keeping the checkout process fast.

CA Flow records custody; it does not physically locate equipment or replace asset purchasing, maintenance or access-control systems.

Where a scanning station fits

A station is the designated operational endpoint for checkout, check-in and transfers. Each location includes one station. Authorized managers use the separate Management Portal to search assets, see recorded custody and review exceptions without purchasing a station per manager.

Learn how stations work · View the product screenshot area

Questions from security and facilities teams

No. It records custody of labeled items; it does not physically secure keys or grant building access.

The workflow can support multiple teams with role-based access as configured for your operation.

Pricing designed for shared equipment

CA Flow Cloud starts at $149/month per location or $1,490/year, including unlimited users, unlimited assets and one scanning station. Additional stations cost $49/month each. The one-time implementation fee is $995.

See the full pricing presentation.

Keep radios, keys and shared security gear accounted for